Board Meeting Facts can be crucial to the company’s future. A board that is complacent and merely apologizes for what management has on the agenda may not be doing its job and could put the organization at risk.
Board meetings can be long and boring. It’s easy to get lost in the amount of time spent listening or discussing irrelevant topics. There are many aspects that impact the effectiveness of a board meeting such as how well the agenda is organized and how much time is spent on substantive topics and issues, and the rules and procedures used to conduct the meeting.
The rules for meetings may differ between boards however, they must be clear and consistent in order to ensure consistency and transparency. Certain of these rules could be imposed by law (e.g. the quorum requirements) however others could be determined by the board’s bylaws or common law.
Meeting minutes should be clearly documented with attendance records and include the number of attendees who constitute the sufficient quorum. It is also essential to record the attendees – in the event that there were board members absent, or if any participant was present remotely. (See our article on boardroomideas.info/what-is-reasonable-notice-for-a-board-meeting/ Attendance of Board Members). A brief description of each discussion should be recorded along with the time spent on each subject. This will help in managing time and avoid repetition of information in future meetings.
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